Meeting assistants that join as a participant are convenient – but everybody sees “Notetaker” in the list, some organisations block them, and the recording ends up on the provider's servers. If you only want notes for yourself, there is a simpler way.
The options
- Teams' own recording and transcription: depending on your organisation's licence and policies it may be turned off for you; when it is on, the recording is stored in Microsoft 365 and everybody is notified.
- A bot or notetaker service: joins the call as a participant and processes the recording in the cloud.
- Local recording on your PC: Lautnote records the sound of the Teams app and your microphone on your own computer. Nobody joins, nothing is uploaded.
Step by step
- Tell everyone. Before you start:
I'd like to record this meeting with Lautnote to write the notes. The recording stays on my computer. Is that okay for everyone?
- Start meeting mode. In Lautnote, choose “Record a meeting”, pick Teams (or your browser for Teams on the web) and your microphone.
- Confirm consent. Tick “All participants know notes are being taken” – without it, the recording does not start.
- Take notes on the side. The live transcript follows with about two seconds of delay. Write your own notes and set markers at important moments.
- Finish and summarize. After the meeting Lautnote transcribes, recognizes speakers and writes decisions, tasks with owner and due date, and open points – each with a timestamp.
Tips
- Wear a headset: then the others' voices stay off your microphone track, and Lautnote can tell your voice apart better.
- Lautnote records only the app you choose. Turn off the call's sound and the recording stays silent too.
- Zoom and Google Meet in the browser work the same way.
Not legal advice: whether you may record depends on the country, your employer's rules and the situation. When in doubt, ask a professional.